Accounts Assistant

Position Overview:

As an Accounts Assistant, you will play a crucial role in managing the financial transactions and records of the business. The primary focus will be on overseeing the sales and purchase Ledger, bank transactions, credit control, and reconciliation of supplier accounts. Additionally, you will be responsible for handling foreign currency transactions, monitoring the flow of sales and purchase invoices from external operational systems, and producing essential financial reports for the management team

Responsibilities:

Sales and Purchase Ledger Management:

• Maintain accurate and up-to-date records of sales and purchase transactions.
• Process and reconcile invoices, ensuring timely and accurate payments.

Bank Receipts and Payments:

• Control and monitor bank transactions, including receipts and payments.
• Reconcile bank statements regularly to ensure accuracy.

Credit Control:

• Implement and maintain all credit control procedures.
• Monitor customer accounts, chase outstanding payments, and manage credit limits.

Reconciliation of Supplier Accounts:

• Conduct regular reconciliation of supplier accounts to ensure accuracy.
• Resolve discrepancies and address issues with suppliers in a timely manner.

Foreign Currency Transactions:

• Handle and process foreign currency transactions.
• Maintain awareness of exchange rates and minimize associated risks.

Invoice Flow Management:

• Take control of the flow of sales and purchase invoices from external operational systems.
• Ensure accurate and timely processing of invoices.

Reporting:

• Produce cost and sales reports for management using relevant financial systems.
• Provide insights and analysis to support decision-making.

Operational Admin

• Some requirement where necessary to assist with operational admin. E.g. raising sales invoices and passing purchase invoices

Person specification

• Proficient in Excel and Sage Line 50.
• Previous experience in a similar role, with a strong understanding of accounting principles.
• Excellent organizational and time-management skills.
• Detail-oriented with a high level of accuracy.
• Effective communication skills for collaboration with internal teams and external partners.
• Knowledge of the transport and logistics industry is desirable.

No formal qualifications necessary but we are looking for an experienced accounts person with a good knowledge of bookkeeping.